Dear parent/guardian,
Early Finish - Thursday 14 March
School will finish at the earlier time of 1:30 pm on Thursday 14 March in preparation for Year 7 and Year 8 parents’ evening.
Parents’ Evening will take place between 2:00 pm and 6:00 pm. We’d love to see all our Year 7 and Year 8 parents there.
Best wishes,
Ms Barnett
Assistant Headteacher
Higher Education Access Tracker [HEAT]
Information Sheet & Privacy Notice
ABOUT US
Go Higher West Yorkshire is working in your school or college to help you and/or your peers to make decisions about your next steps in education. Go Higher West Yorkshire is a partnership of universities and colleges working together to reduce inequalities and help everyone who can benefit to access and succeed in higher education.
We are part of the OfS Uni Connect Programme – impartial advice and guidance on college and university. Uni Connect is funded by the Office for Students. It is a national network of partnerships across England which offer impartial advice, guidance and activities on the benefits and realities of higher education in college and university.
ABOUT HEAT
HEAT stands for the Higher Education Access Tracker. It is a secure electronic database, which means no one can see it unless they are supposed to. Lots of universities and colleges use HEAT to track young people who are taking part in similar activities to you. You can find out more information about what HEAT is and how it works at https://heat.ac.uk/privacy-notice/.
ABOUT OUR TRACKING and EVALUATION
We need to collect information about you and the other young people we work with so we can report to the Office for Students. This is important because the money used to fund our activities is public money, it comes from the Government.
We are also doing evaluation and research to find out whether the activities you take part in make a difference to you. To do this we want to find out:
If you go on to university or higher-level study at college.
If so, which university or college you choose, and which course.
Whether you carry on studying or get a job after you have been to university or college.
To answer these questions, and to produce reports about who we are working with for the Office for Students, we use an electronic database called HEAT. We will ask your school or college to provide us with information about you and the activities that you take part in with us (your data) which will be recorded in HEAT.
Through HEAT we will then be able to find out if you decide to go onto university or college in the future. HEAT do this by sharing your information with the Higher Education Statistics Agency (HESA). HEAT and HESA work together to provide statistics about whether you go to university or higher-level study at college. You can find out more about HESA and how they use your information at https://www.hesa.ac.uk/about/regulation/data-protection/notices#linkg .
We will use these statistics to understand how helpful different activities are and if they make a difference to your decisions about your future. This will help us to decide what activities we should offer to other young people in the future.
ABOUT OUR REPORTING
These statistics will also be put into reports to communicate them to others. We will share the reports with some other organisations that are involved with us and in Higher Education. These organisations include:
The Office for Students
CFE Research (this organisation is responsible for the national evaluation of the Uni Connect programme on behalf of the Office for Students)
Go Higher West Yorkshire partner universities and colleges
Some reports may be made public for anybody to read. People reading the reports would never be able to identify you as an individual.
KEEPING YOUR INFORMATION SAFE
We know that it is really important that the information about you is kept safe. We have procedures in place to make sure that this happens. Only authorised staff from your school or college, and some members of the GHWY Uni Connect central team will be able to see that data stored about you in HEAT. The HEAT database is only accessible with a password, and only by those who need to access your data to keep it up to date. For more information on HEAT and data security, please see https://heat.ac.uk/privacy-notice/.
WHAT YOU NEED TO DO NOW
If you are happy for your school or college to share your data with Go Higher West Yorkshire, you don’t need to do anything now. You should keep this information in case you have questions in the future.
If you have questions or want to know more about our reporting and evaluation, please get in touch with our lead evaluator using the contact details below.
If you do not want your data to be shared with Go Higher West Yorkshire, you have a right to object or to request that the information we hold is corrected or deleted. You can do this by contacting the researcher named in the next section. Our Privacy Notice sets out in more detail your data rights.
Thank you for your time.
CONTACT DETAILS
Go Higher West Yorkshire
c/o University of Leeds
LS2 9JT
Email: ghwy@leeds.ac.uk
If you have any concerns about the above you can contact Amy Wilson, Senior Project Manager, a.wilson1@leeds.ac.uk
PRIVACY NOTICE
Please note, if you are under 16, your parent/carer can exercise the rights detailed in this Privacy Notice on your behalf.
DATA CONTROLLER AND COLLECTION
The organisation responsible for looking after your personal data (Data Controller) is the University of Leeds (acting on behalf of Go Higher West Yorkshire). Whilst the University of Leeds may share your data with other Go Higher West Yorkshire partners, it will carefully control who is given access to the data.
Your school or college will be responsible for collecting the data and passing it on to the University of Leeds. Your school or college will keep a record of what you have done with Go Higher West Yorkshire to support your future involvement and the development of the Uni Connect programme.
DATA PROTECTION OFFICER
The University of Leeds’ Data Protection Officer is Alice Temple. If you have any queries concerning the use of your data, please email: dpo@leeds.ac.uk.
WHAT WE WILL USE YOUR DATA FOR
We will use your data for monitoring, evaluation and research. You can find more information in the “About our monitoring and evaluation” and “About HEAT” sections above.
SHARING YOUR DATA
For monitoring, research and evaluation purposes, your data may be shared with relevant agencies, including the Office for Students, Department for Education, Higher Education Statistics Agency, or the Universities and Colleges Admissions Service (UCAS), and our partners including universities, colleges, schools, HEAT subscribers, Connexions and the National Data Service. The University of Leeds and its Go Higher West Yorkshire partners will not share your records in any way that would identify you without seeking additional permission first.
GDPR
This evaluation agreement complies with the General Data Protection Regulation 2018 (GDPR).
WHY WE COLLECT YOUR DATA
Whenever an organisation collects data about you, it needs to have a lawful reason for doing so. This is called the ‘legal basis’. In this case, the legal basis is called ‘public task’ or ‘public good’. This refers to Article 9 of GDPR, which says that "processing is necessary for reasons of substantial public interest”. There are two reasons why the collection of data about you and your involvement in the Uni Connect Programme are in the public interest:
It is important that public money is spent in the way it is supposed to be spent. Your data will help us to report to our funders about how the funding has been spent and show that it has been used to support young people in Uni Connect target areas.
Your data will help us to understand what kinds of support young people like you benefit from, so that young people in the future can also get the right support for them.
WHAT DATA WILL WE BE COLLECTING
As part of your involvement in the programme we will collect data about you. The data we collect is:
Full name
Postcode of where you live
Date of birth
Gender
Ethnicity
If you may be the first in your family to go to university
If you are in receipt of free school meals
If you have Special Education Needs or a disability
If you are or have been in Local Authority care
If you are living without the support of your family (estranged)
If you are an asylum seeker or refugee
The activities you take part in with Go Higher West Yorkshire
Sometimes, to help us understand what difference the programme is making, we may collect data about your school/college attendance, grades, behaviour, and what you progress to after you leave school/college. We may also sometimes collect the above data even if you have not participated in programme activity, so that we can compare the difference an activity makes against those who have not participated.
Some of this data, such as ethnicity is called ‘special category data’. This is data that needs more protection because it is sensitive. To make sure this sensitive data is properly protected, the law says that we have to make sure an ‘appropriate policy document’ is in place. We have conducted an assessment to make sure that this data is properly protected.
HOW LONG WILL WE KEEP YOUR DATA FOR
Your personal data (in so far as it identifies you as an individual) will be stored for up to twenty years after the end of the project. After that time, any data stored will be anonymised.
YOUR RIGHTS
You have the right to
Rectification - that any mistakes in the data held about you are corrected.
Erasure – that data held about you is deleted.
Restriction of rights to process - that you limit how the data about you is used.
Object to your data being used.
Portability – for you to have your data given back to you in an accessible form so that you can take it somewhere else.
Withdraw – the right to decide you do not want to take any further part in the research, but you may be happy for us to keep the data we already hold about you.
If you are not happy with the way your data is being handled, you have the right to complain to the Information Commissioner’s Office.
Dear Resident(s),
BURMANTOFTS AND RICHMOND HILL RESIDENTS MEETING
We are writing to invite you to attend the Burmantofts and Richmond Hill residents meeting, which will be taking place at 18:00 on Monday 11 March. Leeds City Council services will also be available to raise individual issues at the start of this meeting.
The meeting will be held at:
Ebor Gardens Community Centre, Haslewood Drive, Leeds LS9 7PL
As your local ward councillors, we have organised the meeting to give residents an opportunity to find out more about what’s happening in the area and update everyone on issues of collective concern.
At the upcoming meeting the Deputy Mayor for West Yorkshire (Policing and Crime) Alison Lowe will be attending, followed by services to provide updates: West Yorkshire Police, Leeds anti-social behaviour team (LASBT), property management and city development.
Prior to the start of the formal business of the meeting, several council services will be present and hold open surgeries to answer your individual concerns and any personal issues. The following council officers will be in attendance and able to respond to issues: customer services, housing, repairs, LASBT, and the cleaner neighbourhoods team.
Please find attached a copy of the agenda.
We hope that you will be able to join us, please confirm your attendance or apologies via email to: Baljeet.birdi@leeds.gov.uk
Kind regards,
Councillor Luke Farley, Councillor Asghar Khan, Councillor Nkele Manaka
Dear Parent/Carer,
This week has been another successful week for year 11, demonstrating commitment to learning, resilience and respect. Year 11 will start their mock exams on Monday 5th February, which will run for four weeks. Below is the timetable for the week commencing 05.02.24.
The Academy will close for half-term on Friday 9th February for a week. Please see below the revision timetable for the holidays:
Please find below some tips to support your students with their revision and home learning:
English: Use the exam board websites for previous papers/mark schemes as well as student friendly support (English Language: www.eduqas.co.uk; English Literature: www.aqa.org.uk). Make sure you know your narrative word for word. Use the coloured quote cards to practise Look/Cover/Write/Check then practise quote explosions.
Maths: Please use your Sparx online account for revision.
Science: Make question and answer flash cards using the revision guides or videos. Practise repeating them until they are learnt. Use the AQA website to practise past papers (https://www.aqa.org.uk/subjects/science/gcse). Use videos from Free Science Lessons to make notes on the required practical methods.
Why good attendance matters
Regular school attendance is an important part of giving children the best possible start in life. The aim should be to attend 100% of the time. Students who miss school frequently can fall behind with their work and do less well in examples. Good attendance also shows potential employers that a young person is reliable. It is also important to arrive at school on time. If a child arrives late to school every day, their learning begins to suffer.
If students attend all their mock exams they will be going to the Vue cinema in the Light, Leeds on Friday 8th March. Further communications will follow.
If you have any questions, or I can do anything further to support please email me at emma.pearson@coopacademies.co.uk
Best wishes.
Miss Pearson
Dear parent/carer and student,
Leeds City Council’s Employment and Skills service are running the local Apprenticeship Fair on Monday 5th February.
The event gives students the chance to speak with employers and training providers, to find out about the range of apprenticeship opportunities available in Leeds. Over 90 exhibitors have booked to attend across a wide range of sectors and industries. It is free to attend and everyone is welcome.
We are inviting students who would like an apprenticeship after Year 11 to attend the fair with staff. A coach has been booked to take students, and there are 45 spaces available on a first come first serve basis.
Alternatively, if you would like to take your child and find out more, the event will be on from 1pm-7pm.
To see more information on the fair and to book your own tickets, please scan the QR code below.
5th February - First Direct Arena, Arena Way, Leeds, LS2 8BY - 2-3pm
We will be leaving from the school at 1.45pm, so students will need to follow their usual lunchtime arrangements. If you give permission for your son/daughter to attend with the school, complete and return the consent form below to Miss Williams in CG8.
Please keep this part of the letter for your reference.
Best wishes.
Dear Parent/Carer,
Your child will undertake an online test week commencing 15 January 2024. This test will help us to determine appropriate aspirational targets for your child at the end of Year 11 for GCSE and vocational qualifications.
This is due to your child missing their Key Stage 2 SAT tests at the end of Year 6 due to the Covid 19 Pandemic.
It is important that your child is in attendance for these tests and makes every effort to achieve their best. Revision is not required as these tests assess literacy and numeracy skills rather than curriculum content.
Kind Regards
S Walker
Exams Officer
Dear parent/guardian,
Early Finish - Thursday 11 January
School will finish at the earlier time of 1:30 pm on Thursday 11 January in preparation for Year 9 and Year 11 parents’ evening.
Parents’ Evening will take place between 2:00 pm and 6:00 pm. We’d love to see all our Year 9 and Year 11 parents there.
Best wishes,
Mrs Jessica Field
Vice Principal
Dear Parent/ Carer,
Thank you for all of your support this half term, we have had a number of really special events and experiences in school, which we will share with you in our half termly newsletter.
Term ends on Thursday 21st December at 15:05 and school reopens on Tuesday 9th January at 08:25.
In January, please remind your child of the importance of being ready to learn every morning; this includes arriving on time with a planner, full pencil case and a school bag. All students must have a school tie - new ties can be purchased for £5 from student reception.
Please see below for some key dates:
Wednesday 20th December: Inflatable sessions in school - all students to attend school in full Co-op branded PE kit
Thursday 21st December: School ends 15:05
Tuesday 9th January: School re-opens to all students
Thursday 11th January Year 11 and Year 9 Parent's Evening - 14:00 - 17:50 School closes at 13:30 to students
ClassCharts
ClassCharts will no longer work after the Christmas break as we have moved to a new system for accessing information about your child and for paying for school meals. You will receive information about this when your child returns to school in January.
Key Reminders
The walking bus leaves school from the front entrance at 15:15 every evening with Miss Fox.
The school library is open before and after school every day for students who like a quiet space to work or read.
Students have homework to complete every evening and this can be found in their planners. Please speak with your child about the importance of homework; students who complete regular homework perform better in exams than those who do not.
I hope you all have a wonderful Christmas break with your family and friends and wish you all the very best for 2024.
Yours Faithfully
Miss N Jones
Dear Parent or Guardian,
Year 9 & 11 Parent’s Evening and Year 9 Options evening - Thursday 11th January 2024 - 2:00pm-6pm
I would like to invite you to attend our Parent’s Evening and year 9 Options Evening on the 11th of January 2024. This is an important evening and provides you with an opportunity to talk to your child’s subject teachers about their progress and how you can support them at home.
In the evening you will have the opportunity to meet with subject teachers and discuss their progress in the subject, and what they need to do to improve their outcomes. If your child is in Year 9 it is also an opportunity to discuss their GCSE option choices - the deadline for the options forms is also this date.
Your child should begin making appointments with subject teachers in lessons from today. Please help them by making sure they know what times you are available to attend. If they have not made appointments with staff you are still welcome to attend, but we cannot guarantee that you will be able to see all their subject teachers. The sheet for them to record their appointment times is attached to this letter.
I look forward to seeing you there.
Yours faithfully
Mrs Field
Deputy Headteacher
Dear parent/guardian,
We have now attended your child’s school to deliver the FLU Programme. If your child missed the opportunity to have the Flu immunisation at school, please contact the School Immunisation Team on 0113 8433101 to arrange for an appointment at one of our community clinics.
Please ensure you complete the online intent form using the school code (EE137065) as this will be needed before booking an appointment.
Online Intent form link attached below:
Vaccination Form (leedsimmunisations.co.uk)
Kind Regards,
Jonathan Tommis-Bull
School Immunisation Team
Children and Family Services
Leeds Community Healthcare NHS Trust
Woodhouse Health Centre, Cambridge Road, Woodhouse, Leeds, LS6 2SF
Tel: 0113 8433101
Email: schoolimmsteam@nhs.net
Please see below for more information and contact us if you'd like further support.
